Q101 Board Meeting Dates

Q301 Board Meeting Dates

• Sun  21 Jan - 8:00 pm EST

• Sun  28 Jan - 4:00 pm EST

• Sun  04 Feb - 9:00 pm EST

• Sun  11 Feb - 8:30 pm EST

• Sun  25 Feb - 8:00 pm EST

• Sun  11 Mar - 8:00 pm EST

• Sun  25 Mar - 8:00 pm EST

• Mon 02 Jul -  9:00 pm EDT

• Mon 23 Jul - 9:00 pm EDT

• Mon 13 Aug - 9:00 pm EDT

• Sat  18 Aug - 12:00 noon EDT

• Mon 10 Sep -  9:00 pm EDT

Q201 Board Meeting Dates

Q401 Board Meeting Dates

• Mon 16 Apr - 9:00 pm EDT

• Wed  25 Apr - 9:00 pm EDT

• Mon 07 May - 9:00 pm EDT

• Mon 21 May - 9:00 pm EDT

• Mon 11 Jun - 9:00 pm EDT

• Mon 08 Oct - 9:00 pm EDT

• Mon 29 Oct - 9:00 pm EDT

• Tues 04 Dec - 9:00 pm EDT

• Mon 10 Dec - 9:00 pm EDT

Sunday, 21 January 2001

1. Newsletter
2. Website
3. Western Marine Conference
4. Regional Assignments
5. Membership Packages

Minutes:

All members of the Board were present early, and the meeting was called to order at 7:58 p.m. EST. Rick Oellers stated he would be "passing the torch" on to Randy at this meeting.

Steve Ruddy stated he was having some problems receiving text automatically.  Other members reported text transfer was good.

Rick Oellers then went into what he felt are our main problems to attack -- Lack of organization and more importantly, communication. Rick explained that the infrastructure has been set up, and the new Board can "pick up the ball and run with it". On that note, Rick stepped down as president, and turned the meeting over to Randy.

Tim Cummings asked if territories have been established. Rick replied, not as of yet, but it would be discussed.

Randy then stated the topics of the meeting:
a) newsletter
b) website
c) Western Marine Conference
d) meeting schedules and particulars
e) AMDA membership package ideas.

Mary asked that we decide on the newsletter topics and submit them to her.  She has taken on this issue, but needs our input and help on future newsletters. Mary then asked who would handle control of the database? Rick suggested the webgoddess (wg) should handle it.  Steve replied that the wg has her hands full, and the secretary, treasurer, or some other volunteer should be responsible for it. After much discussion, Liz agreed to take it on.

Question was raised regarding a message board specifically for the board of directors.  Mary immediately signed us up for our own AMDA BOD message board/email. THANK YOU MARY.

Steve Ruddy expressed concern that the Jensalt message board is not a member of AMDA. He stated that Mary has a good temporary solution for the BOD only, but he and Toni would work toward getting message board and AMDA chat room together on the website. Randy replied "Great", and asked if anyone had any comments to Steve's list of points that were on the message board before the meeting.

Steve stated that it appeared to be resolved that:
   1) Mark will be point of contact for mailing address.
   2) WG will get chat room and message board.
   3) We still need to review current content of website--will take 
       that up at a later date.
Randy and Mark confirmed.

Mike stated that he kept losing the meeting text, he would try rebooting.  Randy then stated we had been meeting for 1.25 hours... he was hoping to keep it to 1.5 hours. He asked that we try to keep it brief with the following 3 items.  Randy then asked Mary to update us on the WMC.

Mary informed us that she has procured us a free booth to be shared with MAC. She asked for at least 4 others to help work the booth in shifts.  She also suggested we offer the membership free distribution of advertising flyers/cards for their businesses at the booth, and asked for a vote on that.

Randy stated he liked Mary's idea that the Western Director could AMDA members to volunteer to work the booth. This raised the question of who is the Western Director.  Tim Cummings offered to take that region as he lives in the Palm Springs area. Randy stated that Mary's motion was carried.

Mary then pointed out that she was not technically a Board Member in the by-laws.  Randy asked all in favor of making Mary a BOD member to vote so.  Rick pointed out that the bi-laws would have to be amended, and motioned to do so.  All approved.

Mary also offered to create flyers for member who don't have them for a small fee.

Steve Ruddy asked Randy to submit the amendment of by-laws and that all new information be sent to WG for posting on the website

There was discussion on regions for directors.  Rick offered to cover the North Eastern Region.  Randy stated that he wished to cover the his last two points before covering the directors, and that since we have so much stuff to go over, we should meet weekly at this time for the next few weeks. Judy agreed, and asked if we could decide on needed decisions via email before the meeting so we could just vote on them at the meeting.  All voted in favor of this.

Steve asked Randy to issue an agenda before next week's meeting for posting on the website.  Randy agreed and went onto his last issue for this meeting; d) AMDA membership package ideas.

Judy asked if we could decide on approx. 10 agenda items to vote on for next week.  After some discussion on that, Randy agreed to pick 10 items to be voted on for next meeting with email about them before the meeting.

Mary gave the email address for the new BOD mailing list:
    AMDABOD@egroups.com

Randy then got us on track with our last issue for this meeting, membership package ideas.  Mary came up with the first of these possible perks.  She has been contacting AMDA members that are manufacturers, etc. to offer discounts to AMDA members. There would be coupons posted in each newsletter. She then asked that we all think about some businesses we could contact outside of AMDA. These businesses could give us discounts in exchange for free advertising. Many offered to contact manufacturers regarding this.

Randy asked if Mike had an information program for hobbyists that could be incorporated into an information clearing house for AMDA members. Mike offered to let AMDA use the CORL site and he would have CORL join AMDA too.

Mary stated that we need to create a more professional looking membership certificate and standard list.  Tim Cummings suggested decals for vehicles or windows, and offered a source if desired.

Randy then addressed the director issue, Rick having the Northeast, and Tim the West, leaving Jim, Steve and Judy.  Steve stated that he would like to be "director at large," as that is what Rick originally asked him to run for.  It was then suggested that we each should submit our preference to Rick for decision at next week's meeting.

Randy then made a motion to do so and that we adjourn the meeting.  Second to motion by Liz.  Meeting adjourned at 10:00 p.m. EST.

Sunday, 28 January 2001

1. Appoint Regional Directors 
2. Appointment of Mary Middlebrook as voting member
3. Newsletter - update from Mary Middlebrook
4. Progress of message board at website 
5. Businesses contacted to Join AMDA 
6. Membership fee discussion: contribution levels; extra years
7. Schedule for CORL joining AMDA - Mike to update
8. Redesign of Membership Certificates
9. Board meetings and minutes...closed or open to membership?
10. FAMA Advertisements...and possibly Aquarium Fish

Minutes:

Meeting called to order at 4:04 p.m.  There was some trouble for some, (including secretary), logging into the chat room.

Territory for Regional Directors was discussed and voted on. Districts are posted on the AMDA website.

President then asked for a vote on appointing Mary Middlebrook, as MAC Representative, to the BOD. Vote passed and bi-laws to be amended to appoint Mary as official MAC Representative.  Now with 10 board members, Judy motions to make John Tullock the tiebreaker if needed. Tim Cummings seconds the motion, and motion passed.

Steve Ruddy suggested that bio’s on all BOD members be included in the newsletter. Rick added that bio’s should be in all new member packages. Mike asked that the bio’s also be posted on the AMDA website.

Discussion then went to item # 4, and our current “free” chat room versus other options.  BOD email group also carries annoying ads. Steve stated that we would need to purchase software to have our own chat room, and asked that we advise after budget is reviewed.  Mike offered to let AMDA use the #CORL mIRC chat room. Will research and advise.

Members discussed which businesses had been contacted, and Randy asked that Mary head up this dept.

Tim asked about past members of AMDA.  He feels, and Mark agrees, that members are not being notified of dues due.  Liz then addressed the “where to send dues” issue. 

Tim Cummings suggested the Regional Directors could work from our “old” member list and re-establish relations.

Mary added that dues should start Jan. 1, and prorate from there.

Randy then moved us on to item 7.  Mike King stated CORL would sign on with $500 and could network information with AMDA.

Board then agreed that the member certificate could be improved for a more professional look.  Tim asked for camera ready logo, however; Steve informed that the designer “lost” the camera ready art, and we only have a digital file.  Mary suggested we have an AMDA brochure. Randy agreed that would be great and asked if we could committee that project. WG volunteers for brochure committee.  Business cards were discussed. Mary can get 500 full color cards printed for $75.  Mary will contact others for ideas.  

Next, it was agreed that we continue to meet weekly to get AMDA up to a “normal operating speed”. Minutes from each meeting will be posted on the website as soon as the secretary gets them to WG.

We next discussed advertising for AMDA. Mary offered to contact FAMA.  Steve stated that AMDA needs to be visible and benefit the hobbyist.  Judy motioned we table the advertising until next meeting, and research. Second by Liz.

With the clock at 6:20 p.m. EST, 1/28/01, Randy motioned to adjourn the meeting.  Second by Rick. Meeting adjourned.   Next meeting 2/4/01 8:00 p.m. EST.

Sunday, 04 February 2001

1. Approval of minutes of 28 January meeting
2. Discussion of John Clausen's proposal:  RPA Revised 1/30/01
3. Progress report on budget from Liz
4. Can the three other regional directors follow Judy's lead ("Hello There"  letter to her members, 1/29) and contact their members so we can let all our members know we are interested in their input?
5. Along with #4, can we agree to bring to each meeting one item from each regional director that someone in their region wants AMDA to address (an issue, a  grievance, a proposal, etc). This will allow members to feel their concerns  are also being addressed at each board meeting.
6. Can we have a slot on the website that lists the companies we are each going to contact for memberships and/or contributions so we can each review the list when we want to contact someone new? Or do we have Mary keep track of  this list and run the names by her? Both options have been previously discussed.
7. According to our Board of Directors link on the web site, we now have 12 members. Toni is on there now. Do we want to make her an official board member (there is no such position now in the bylaws, so we would vote on  it). If we do do this, do we take John Tullock's name back off, as he would be  the 12th member and we would again need a tie breaker?
8. When do we switch over to new board of directors email message board run by web goddess?
9. Once a month open membership board of director meetings? If we do so, I recommend that we keep the agenda a bit light so we would have time to get into the members questions and/or issues.
10. Knowledge Assessment Tests. Can we form a committee to study this program and come up with recommendations on how to better promote it. It is a great program but is not being utilized by many members. And can the committee  jazz up the certificates?
11. Can we each submit a 1 to 2 paragraph short bio for the web goddess so she can post it under each of our names in the board of directors link? Can we do so by next week?

Minutes:

Meeting was called to order with Tim Cummings absent per request, and Mark Schreffler trying to access the chat room.   President asked for a 10 to 15 minute period for general issues to be discussed.

Mary asked about mailing labels and reimbursement for brochure printing, and Mark stated mailing labels would be done this week.  Liz informed us we still do not have a bank account.  Judy then asked for approval to have all members sign on to the Jensalt message board. All agreed; Mary will mention it newsletter.

Steve/WG suggest that each regional director contact their members to obtain/verify email addresses. Judy has done this already, and Rick suggested we use a standard outline, similar to Judy's.

On to the agenda, Randy asked for approval of previous meeting's minutes. All approved.

Item # 2. Randy reported good feedback on the RPA, and it was agreed that no vote is needed now; we will table this until they are actually in business. Judy makes motion to table until further notice. Second by Rick, all approved.  Randy will contact John Clausen to inform of our decision and ask that he not use AMDA for his proposal. He will make a draft this week for board approval.

Item # 3. Liz has been working on the database, and offered any member info to those who need it.  Liz has still not received balance from Mikki or dues check from Mark (from CRES).  Liz asks Randy what name to use on the new account, and if he knows when corporation renewal comes up.  Randy states "AMDA" should be used on checking account, and he will contact Mikki on corporation renewal.

Item # 4 & 5. Judy has contacted all members in her district. Rick, Jim, and Tim to contact their constituents.  WG states she contacted all members with email addresses listed in the directory, when she took over the website a few months ago. It was then agreed that regional directors will contact their territory's members, and bring their concerns, questions, and/or issues to the board meetings.

Item # 6. All agreed to have a slot on the website that lists all companies that we have and/or plan to contact. Each person will email WG with their complete list and status updates.

The Idea of fund-raiser functions was talked about.  Mary will contact WMC about that, and asked everyone to think about this idea.  Mary suggests AMDA T-shirts for raising money.

Item # 7. Randy states this issue was a misunderstanding of the Board of Directors page on his part, that Toni has no desire to be on the board.

Item # 8. It was agreed by all that the Yahoogroups BOD Message Board was working well for everyone, and WG has supplied a link to it on The Meeting Room page.

Discussion went to ideas about membership packages. Jim, Judy and Mike volunteer to help Mary with this.

Item # 9. Randy reports the consensus on monthly open membership BOD meetings was too often.  All agreed on quarterly open meetings, with a goal to hold the first one of 2001 in April (after tax day).  Steve states WG can post a "notice of meeting" via email, with date, topics, etc., to create some excitement.

Item # 10. Jim suggests calling it an "evaluation" instead of a "test." Motion made, second by Judy, and all agree.  Randy asks for a committee on this project. Rick will head up with help from Steve and Tim, drafted (in absentia).  Rick advised that he has the tests and patches, Mikki had certificates.

Item # 11. Short (approximately 2-3 paragraph) Bio's to be completed by each board member and sent to WG for posting on website. Mary will include 2 bios per quarter in  newsletter.

After a discussion on next meeting, all voted for 2/11/01, 8:30 p.m. EST, and the meeting was adjourned at 10:55 p.m. EST.

Sunday, 11 February 2001

Brief 15 minute "Open Discussion Period"
During this time board members can bring up pressing or timely issues or concerns. Remember to be brief and summarize your issue(s) so that one person does not use up all the time. I would prefer at this point that each member that has an issue just prompt a "!" so we know who will speak and in what order. I will monitor the time and prompt each to summarize their point if the discussion gets lengthy. Remember, we can bring up several issues and discuss them during the week by posting them on the AMDABOD email board.

1. Approval of minutes of 04 February meeting (with comment from president on what constitutes minutes)
2. Report from Treasurer on status of bank account, funds, etc.
3. Report from Mary on progress with WMC plans
4. Report from Regional Directors on progress in contacting their constituents. Remember that Steve is our director at large, and he is available if you get bogged down and can't reach certain ones. Don't be afraid to ask him for assistance.
5. Each Regional Director should have at least one complaint or issue 
   from their constituents to bring up. Steve, if you could contact some 
   hobbyists and bring some of their issues to this discussion, we can add that element to the discussion. Again, be brief. We can further discuss these issues during the week with comments to the board to be posted.
6. A report from each of us on what companies we have contacted and what support they are offering. Hopefully, the minimum support they would offer would be a membership, but we need to know about the ones who don't want to support us as well. Added support would be pledges, offering of items for upcoming fundraiser raffles, etc.  For example, I contacted John Epps of Aquanetics tonight and he said he would be delighted to buy a membership. I think we can also get him to pledge some monies but I wanted to wait until we have an idea of what those amounts should be (I feel a new committee coming on). He also offered to donate either a UV sterilizer or a fireplug heater for our raffle at WMC, and he mentioned that he often supports the Los Angeles aquarium club with such support. I told him to wait a bit on the membership until we have our membership package updated.
7. Membership packages...Mary to report progress.
8. Update from Rick on progress with evaluation package
9. "Congrats" sent by Nancy Swart of MASNA.  Randy responded with an e-mail back to her and both letters have been posted by WG to the message board for feedback from all board members. If Rick and Mike responded to her, they should report here. Hopefully you all looked these over so you can have some ideas to share either on the board or here. One thing I forgot to ask is whether they would be at WMC, but I will follow up this week with that question (as she is offering to share a table and expenses at conferences). Remember to be long winded on the board and brief in your summary here.
10. Relationship with MAC. How do we feel and what should our official 
    policy be about the terms that are a problem for Paul (such as captive bred, green label and certified)? We need to reach a consensus so Mary can report this to Paul.
11. Randy to report on brochure progress

Minutes:

Meeting called to order at 8:26 p.m. EST. Randy stated the first 15 minutes would be for open discussion, and asked if any had reports. Randy and Mary replied "!".  Randy reported he and Rick had both talked w/Nancy Swart of MASNA several times and that correspondence was posted.  Rick has volunteered to be our liaison with MASNA. Randy called for a vote on this and all present voted yes.

Next Mary informed us that  2 MAC reps had visited her facility. MAC plans to use Mary for the wholesale and mail order pilot programs. They would also like to get some retailers involved -- especially on the east coast. MAC will be using a bar code system.

Item # 1: The minutes from the last meeting were approved, with the exception of Randy clarifying that discussions held after the meeting was adjourned were not included as board minutes.

Item # 2: Liz reports AMDA bank account was opened 2/6/01 with dues of $150. Liz also transferred funds from the old account in Nevada. Balance on hand is $2386.44. Mary asked about getting AMDA a credit card.

Item #3: Mary has permission to do a fundraising raffle for AMDA at WMC. Randy asks that anyone contacting companies for raffle donations, send their lists to Toni for posting on website.

Items # 4 & 5. Rick reports that members are glad to hear from AMDA, But number one complaint is we do not enforce our standards. Mike suggested we seek help from MASNA to check out stores when we receive a complaint. Jim reports only one reply from 24 contacts. Judy reports ongoing correspondence with 4 members who are happy AMDA is up and running again. Tim reports similar scenario, only a few replies from contacts; but these were happy to hear AMDA is moving forward. Jim also states we need to make membership package a priority. Randy asks for feedback from hobbyists as well. Mary suggests we come up with some questions to ask hobbyists to get the input we want.  Judy motions to work on this via BOD email. Second by Randy.

Item # 6: CPR is donating a "lifetank," and Tim will contact Custom SeaLife
for lighting on that tank. Discussed other companies in the works.

Item # 7: Mary asks if higher contribution levels (sponsor, donor, etc.) will get benefit of advertising in the membership package. Will work this out by next meeting. Mary will have membership packages done by end of month.

Item # 8: Rick has scheduled a meeting for the skill test committee, and asks for input from BOD as to it's expectations from this committee.

Item # 9: Rick reports that he and Nancy Swart (MASNA), would like to have a joint BOD meeting soon. Steve suggests we could also meet with MASNA at WMC.

Item # 10: Mary states she would like AMDA members to be the only retailers that are able to become MAC certified. She will check w/MAC on this.

Item # 11: Discussion on brochure content. Randy and Mark to work on that this week. Rick states that Champion offered to pack AMDA brochure in his customers orders. Mary will do that also. Mary can get 2000 brochures for $ 600. Steve asks if all could review the page "Other Non-Profit Orgs" on the AMDA site and report back if any can suggest others which should be included. Mary had submitted IMA for one addition, and Mike added CORL.

Next meeting February 25, 2001, 8:00 p.m. EST. Meeting adjourned at 10:54 p.m.. 

Sunday, 25 February 2001

• Brief 15 minute "Open Discussion Period"

1. Approval of minutes of 11 February meeting 
2. Report from Treasurer on status of bank account, funds, etc.
3. Report from Mary on latest with WMC (fundraising ideas, etc)
4. Report from regional Directors on progress on contacting ALL their 
   constituents...this means that you got some sort of reply back from each. If email and mail fail, then call them. We need to know that all members have been contacted. Need at least one issue or complaint from each regional director (not "no one had any complaints" but some specific complaint or issue or comment).
5. Progress on feedback from Hobbyists. Good discussions have started up w MASNA's reefs.org bulletin board & these will be posted on BOD Board. the site for these discussion boards are: 
   http://www.reefs.org/ubb/Forum1/HTML/016923.html   
   http://www.reefs.org/ubb/Forum1/HTML/016867.html 
6. Update on Company list...each board member should have at least two 
   companies that they will or have contacted.
7. Membership packages update from Mary
8. Evaluation package update from Rick
9. MASNA update from Rick
10. Brochure update from Randy
11. U.S. Coral Reef Task Force meeting update

Minutes:

Meeting called to order at 8:07 p.m. EST with Tim and Judy having trouble signing on. Randy asks for comments in open discussion. Randy, Jim, Liz, and Mark have comments. Randy states the outline for a new "platinum program" will be posted in a day or two, and asks to have a meeting just to discuss this program. Meeting set for 3/4/01. Jim Explains he is not getting much response from AMDA members. Randy suggests Jim contact Steve, Director at Large, on this and Jim agreed.

Liz then states that, aside from not having enough money, we may have a problem with our corporate status. Because the corporation was filed in CO, we technically need a rep. in that state. Liz will look into this more and will discuss further at annual meeting at MACNA in Baltimore. Randy states he has put out feelers for a lawyer/hobbyist to help with these issues. Liz also states that we need to have an annual audit of the books. Renewal of lapsed memberships was discussed as a way to bring in much needed funds.  Mark informs BOD that he will be speaking on behalf of AMDA at the Midwest Marine Conference; and asks for any input from the board. Mark also asked about finalizing guidelines for company sponsorship/membership. Randy asks for volunteers to committee on this, Mary, Mark, and Tim will do this. End of pre-meeting discussion.

Item # 1:  Previous meeting minutes approved with majority vote.

Item # 2: Liz reports a balance of $ 2386.44 as of 2/11/01. Income and receipts of $ 1115.00, and disbursements & expenditures of $ 2308.39. Adjusted balance on hand, $ 1193.05. We still have expense for the newsletters and brochures to cover.  Liz also states that previous treasurer had a check bounce in the amount of $1162.57.  Liz also reports that our website costs us $ 19.95 per month. Mary will talk with the website manager on this and see about cutting costs.

Item # 3: Mary reports nothing new w/WMC, but asks for board to contact vendors for donations; MSI will be donating corals to the raffle.

Item # 4: Randy asks for reports from regional directors. Tim reports he has talked with 2 members, he has 24 remaining to be heard from. Jim reports out of 23 members, 6 have responded and 1 seems to be out of business. Rick reports 9 members and contact with 5 of them.  Discussion took place about lack of member interest in AMDA, and Tim stated that we are not taken seriously because we don't ask for renewals. Judy reports 29 members, she is corresponding with 7 of them. More discussion on renewals and arrears. It was decided that all past members w/arrears will start anew as of January 1, 2001.

Item # 5: Randy reports that he, Mary, Mike and Judy have been sitting in on reefs.org, and there has been interesting discussion. Randy urged all to check out these discussion boards:

     http://www.reefs.org/ubb/Forum1/HTML/016923.html 
     http://www.reefs.org/ubbForum1/HTML/016867.html 

Item # 6: Liz asks about Segrest Farms. Mary states Elwyn will be visiting her Friday and she will talk to him and report back.  Judy is working with Fish Dimension Supply.

Item # 7:  Item postponed as Mary had emergency w/US F&WS concerning a livestock shipment. 

Item # 8: Rick states an outline of last skills test committee meeting was sent to web manager. Also he reports they are working on development of a new pin and certificate. Rick will draft a press release and an article for next newsletter. He suggests we give each member a free test and include one in the startup package. Randy calls for a vote on this; majority vote yes. Rick states we need at least 100 tests made and volunteers to do this. Next skills test committee meeting March 5, 2001 9 p.m. EST.

Item # 9: Rick has forwarded all correspondence with Nancy Swart of MASNA to AMDA BOD message board for review. We are looking at having a joint meeting w/MASNA first week in April.

Item # 10:  Randy asks for comments on his draft of brochure and states he would like to finalize by end of week. Randy also states he will get a price from his sister on a limited run.

Item # 11: Randy informs us that both he and Mike will be attending the USCRTF meeting Wednesday 2/28/01, and Randy will be reading the AMDA letter in 3 minutes. (letter can be seen on Discussion Topic Archive page).

Item # 7: Mary asks for Regional Director letters to include in new member packets.

Special AMDA BOD meeting March 4, 2001, 9:00 p.m. EST - re: Platinum Proposal.  Next regular AMDA BOD meeting March 11, 2001 8:00 p.m. EST.  Meeting adjourned 11:03 p.m.

Sunday, 11 March 2001

Approval of minutes of 25 February meeting 

1. Report from Treasurer 
   1. Bank Account Status & Funds available 
   2. Total amount of funds that came in since last meeting 
   3. Renewals sent out to (how many) members 
   4. Corporate Issue 
   5. other issues 
2. Report from Mary on WMC 
   1. Status of donation items for Raffle 
   2. Status of AMDA members store flyers to hand out...tally to date 
   3. Any requests for BOD help, problems left to be addressed, etc 
3. Report from Mark on MMC (coming up real fast) 
   1. Details on any booth or other arrangement 
   2. Needs for hand-out material, membership packets, etc 
   3. Any need for other BOD (s) to help or other issues? 
4. Regional Directors report (to go in order of Rick, Judy, Jim, Tim, Steve
   1. Tally to date on member totals and how many you have gotten replies from 
   2. Gist of feedback from members 
   3. Any need for help: Remember, these are our members and we will act as a team, so ifthere are some who just can't seem to be reached, ask others on BOD for help. This isto be a friendly "Hey, how are you doing, just wanted to let you know that AMDA is back, we care about you, we are working on these things and do you have anything we can help you with." 
   4. Any new members or possibilities 
   5. Ideas on handling foreign companies 
5. Company sponsors/donors: Do we have a consensus as to actual levels of support we will be asking from each company. Remember, be realistic.
   • If the company is small, maybe we have a damsel level of donation (250.00)
   • Bigger companies could give at bigger levels - example wrasse level (500.00) 
   • Angelfish level (750.00) 
   • Grouper level (1,000.00) 
   • Whale shark level (5,000.00) 

   Just an idea...but we do need to get on same page on this. Also, as to list of companies posted on website - once we ask company for one specific area of support (such as Aquanetics donating a UV sterilizer for WMC raffle), we shouldn't also ask them to be supporter in money as well (in other words, not good form to ask them for two things in one year). There can be exceptions to that, though, such as company saying it wants to help in several areas.

6. Membership Packages and Newsletter updates from Mary 
   1. Final details of packets (certificates) being worked on
   2. Needs for upcoming second issue of newsletter 
   3. Looking into cheaper possibilities of newsletter 
   4. Other items on above 
7. Evaluation Package updates and MASNA update from Rick 
   1. Progress on Package and work left to do 
   2. Latest on MASNA (combined BOD meeting idea, latest from Nancy, etc.) 
8. Brochure update from Randy 
   1. Sister working on layout 
   2. Porthole on website...check out http://www.carsalon.com/html/amda.html 
   3. Toni's application comments added 
   4. limited run for now, because once platinum proposal goes public, we will rerun with that information added 
   5. Problems/suggestions 
9. CORL update from Mike 
   1. How Mike sees CORL fitting into AMDA and problems to overcome 
   2. Brief synopsis of size and goals of CORL 
   3. Can BOD members spread word of CORL 
   4. Add CORL to website (if not already done?) 
   5. Other issues 
10. Platinum update from Randy 
11. Progress on feedback from Hobbyists...several discussion boards are in play (reefs.org, jensalt1, Compuserv, etc) and we need to make sure we update each other on what we've seen and said on these...Mary and Judy could shine here, for both visit these sites regularly. Use common sense on these discussions...for instance, if Platinum concept comes up, just say we are working on it and don't offer details. Most of our work is not sensitive like that, but Platinum concept is and we need to keep it "close to vest" for now. 
12. Open Discussion Period -- with any remaining time 

* * * * * * * * * * * *

Minutes:

Meeting called to order at 8:00 p.m. 

1. All approved minutes of meeting February 25.
2. N/A at this time
3. CPR has donated a 25 gallon aquarium to AMDA. Mary will receive this and set it up at WMC. Randy will contact Fritz on raffle
   items
4. New brochure in final stages of edit, will expidite for use at MMC. Membership packets need certificate finalized for completion.
5. Directors Reports: Rick has 2 members yet to contact. Rick also contacted an old member who did re-join. Randy directs our new foreign member prospect to Rick, and states these will be handled as they come.
   Judy's report lost in transmission.  Jim reports he has yet to get replies from 6 of his 23 members. He believes one may be out of business.
   Tim reports contact with 13 of his 26 members. Also says Andrew Lee, (member), would like his skill test certificate; and so does Tim.  Steve reports 1 new member joined, Eco-Vitality, and (5) packages mailed out to potential members including "recruitment letter," newsletter, and member
   application.  He expects at least 3 of these to join.
6. The membership level committee has proposed the following:
   • Member = $50
   • Contributor = $250
   • Sponsor = $500,
     Donor = $ 1500
   • Discussion on a higher level of $ 5000, and payment frequency to be worked on by committee.
7. Mary needs at least 5 items for the "Did you know" section of the next newsletter.  Mary also reports Dr. Shimek gives us permission to
   use any of his articles.  Randy will contact Eric Borneman on this subject. Mike offers a write up on the Philippines also. 
8. Committee canceled last meeting due to computer problems. Next meeting Tuesday, March 27, 2001 8:30 EST.
9. Randy reports brochure is nearly complete, and is up for review @ http://www.carsalon.com/html/amda.html
10. N/A
11. Randy gives update on Platinum Program.  Randy asks that any BOD members visiting any message boards report to the board as to hobbyist feedback on AMDA.  Meeting adjourned at 9:30 p.m.

Sunday, 25 March 2001

1. Approval of minutes of 11 March meeting, if they (or any partial transcript) is available prior to meeting. (Need Minutes typed up by Mark for approval...even if it is only 1/2 of  meeting, as represented by Mike's salvage of 1st half of the original minutes for March 11th meeting. Not sure if Mark can have this ready by meeting, so will not call for approval until he does post for review.)
2.  Report by Treasurer
   1. Bank account balance and status
   2. Total amounts of funds that came in since March 11th
   3. Incorporation update...what is known so far
   4. Renewal returns
   5. Feedback from members on renewals or other issues
3. Report from Mary on WMC (last time for this issue, Mary)
   1. Status of items 
   2. Status of Mary's call for regional directors to find stores that want us to advertise at WMC for them donated
   3. Any other items to work or help on in final rush to get ready for WMC 
4. Regional Directors Report 
   1. Here is where you tell us about each new addition to your ranks, not on AMDA Board (sorry if that sounds harsh...but we all have too much mail)
   2. Tally on total numbers in each district and how many still have not 
      been reached (again, please call us other BOD members if you need help here)
   3. Any other issues
5. Membership Packages and Newsletter update from Mary 
   1. Newsletter may need to be delayed a bit depending on amount available to cover costs (brochure took priority here as it is a fundraising mechanism and my credit card has been charged and if my wife finds out, I will be a dead pirate captain)
   2. Articles for Newsletter...how are we in terms of enough info to fill 
      it?
   3. Shelby can come up with a new heading for newsletter...AMDA logo across top with a "Ride the New Wave" to the right of the wave (see Randy's business card). is this acceptable to all (credit Toni for idea)?
   4. Other issues to cover
6.   Evaluation Package updates and MASNA update from Rick
   1. All BOD's now have packets...comments?
   2. Do we need to form new committee to discuss updating test info (as Judy and others suggested)?
   3. AMDA logo for front page?
   4. MASNA Joint Meeting...Rick needs it to be in early May and Nancy is OK w that and wants a date from us...so can we pick a date?
   5. Topics for Joint Meeting (just need brief ideas like "Joint Trade 
      show" or "forming levels of proficiency for hobbyists" (novice hobbyist, basic hobbyist, advanced hobbyist, breeder hobbyist, professional hobbyist, etc) or the "Green Label project and what it means to hobbyists and do they even know it exists".
7. Brochure Update from Randy
   1. Delivery time
   2. Results of proof (due on Friday, March 23rd)
   3. Problems/ suggestions
8. Mike's update on his schedule and his Tropical Itinerary (oh, I am so 
   jealous)
   1. locations and dates
   2. Hula Girls he will be dating
   3. Treasures he will uncover (didn't mean the hula girls (lol))
   4. Goals he will fulfill (let us know, Mike, so we can talk you up from the frigid mainland)
   5. any final comments from on the A&M/wholesale issue (after Mike has absorbed feedback)
9. Platinum Update from Randy
   1. work on SOP
   2. Others who have been let into secret plan and their feedback (Bob Fenner, local aquarists, local store (the one I have discussed initial concept with)
   3. If I am comfortable w it, can I let the aquarium club in on it for a 
      good first feedback from Hobbyists on the issue?...meeting is right after this one and I know that if I ask then to keep it to themselves, it won't go much farther than Pittsburgh. Just a thought.
10. Progress or feedback from Hobbyists... Mary and Judy and any other BOD and their monitoring of chat rooms
11. New Lawyer from Randy
    1. issues, questions and any new communications
12. Discussion of Research Proposal I have been so quiet about (provided I 
    get clearance to discuss with all of you from the individuals)
13. Open Discussion
    1. Randy: !(3)
       1. Upcoming schedule for meeting on wholesalers
       2. Did Mary ever do radio interview for Sea Web & if so, how did it go?
       3. Final couple of sober comments from Bob Fenner about our industry
    2. Any others...

Minutes:

Meeting called to order at 3:00 p.m. EST.

1. Minutes of March 11 meeting were approved.
2. Treasurer posted financial status on BOD message board and reports that renewals are coming in. A vote was taken to reincorporate AMDA in Florida was taken and passed. The corporation in Colorado will be dissolved.
3. WMC: Mary posted comments on BOD message board and reports that she has received the 25 gallon tank and lighting from CPR. Walt Smith will also be donating 12 aquacultured frags and a box of aquacultured live rock for the raffle. Randy reports that Fritz is donating 3 cartons of dry goods, and he will be contacting Aquanetics about chiller.
4. Judy reports on 31 members in North Central district. 5 are BOD, has contacted other 26 members. 20 have replied, Rick is working on 4 of the no-replies, he got one to rejoin, leaving 2 old members to work on. Judy also reports that Jim Kostiche has volunteered to work on the Eco-list, he will get back to us when he gets his ideas laid out. Jim reports working on 9 new members, but is still waiting to hear from some old members. Randy offers to help w/calls. Steve states he is waiting for replies from the mailings he's done and will follow up w/phone calls after WMC. Steve also states he has some ideas for contacting new companies. Tim and Rick were pre-excused from the meeting.
5. A vote was taken on sending newsletter out to all members, or to all minus the 12 who have requested they receive it by email. Majority vote was to send newsletter to all members, with strong objections from some BOD, we will not send to the 12 until further notice. A vote was taken on a name for the AMDA newsletter, "The Wave", or "The New Wave." Majority vote was for "The New Wave."  Mary states she wants to send newsletter to printer the week after WMC to allow any new members to be included.
   We are set with articles for this issue, however, Mary needs more "did you know" items.
6. Randy states we should have AMDA logo on cover page of the skills test. Steve reports the Toni is working on re-designing the skills test certificate, and states that we should update the skills test. Steve will update Rick after WMC, and Randy offers to help out w/this committee.
7. Randy reports that the brochure is now in print. They will be sent to him next week.
8. Mike has posted his travel schedule and states he will do a write up on the export facilities he will be visiting.
9. Randy states he has begun work on the Platinum SOP. Records will include all fish that arrive, all deaths within 24 hours, all fish put in hospital tanks, and all fish bought or donated. Records can include bill of lading. Mike states he has begun working on an arrival records sheet for tracking.
10. Mary and Mike report the message boards have been quiet regarding AMDA.
11. Randy reports that we may have our own lawyer now. Dave just needs to get approval from his board, but assures Randy that it is just a formality. They do have a branch in Florida, and they can help us incorporate there.
12. Randy reports he has been approached by a researcher wanting a letter of recommendation from AMDA. "They" are working on a grant proposal for a project. Randy asks all members present to say "I will" to the following: to not reveal any of this information to anyone outside the BOD. All present responded "I will". More on this subject later.

Next BOD meeting Monday April 16, 9:00 EST. Meeting adjourned at 5:24 p.m. EST

Monday,  16 April 2001

Special Discussion Session: idea of AMDA as small group or trade organization.

Minutes:

Meeting not formally called to order as we experienced troubles with the mIRC Storm server. Five board members and WG were able to join eventually on Xnet, and discussed some general business.  In attendance were Mike King, Mark Schreffler, Jim Rhodes, Tim Cummings, and joining later were Mary Middlebrook and Toni McWilliams.  Planned meeting subject was not discussed, because of the low attendance. Instead, Mike King offered a brief update of his trip to date.  He reported 90% cyanide exposure in Bali and Jakarta fish. Mike also talked about MAC, IMA, and USCRTF.  Mike reports USCRTF just left Fiji and is headed for Indonesia. Mike also reports on some of the facilities he has visited.

Mary and Toni joined at this point; Steve was absent due to a customer maintenance emergency.  Mary reported briefly on WMC, stating that she would write up a full report later this week.  She mentioned that the AMDA raffle raised $250, and that the CPR tank that was donated worked well.

Those members in attendance voted on the next board meeting time and date, which was set for Wednesday, April 25, 2001 at 9:00 p.m. EST.

Wednesday,  25 April 2001

1. Report by Treasurer 
   1. Bank account balance and status
   2. Total amounts received since March 25th
   3. Total amounts spent since March 25th
   4. Status on dis-incorporation in Colorado
2. Newspaper Update by Mary
3. AMDA Ad update by Steve (FAMA, Aquarium Fish, TFH)
4. Regional Director to replace Judy...Nominees
5. MASNA update by Rick, including Joint Meeting Schedule
6. Platinum update by Randy
7. Direction AMDA is to take as an organization...stay as we are and not grow or try and recruit bulk of stores and work to make them Platinum
8. Open Discussion Period

Minutes:

Meeting called to order at 9:00 pm EST.

1. Liz reports AMDA can file an extension with IRS. Balance in account is $1516.27 as of 3/25/01. Incoming monies - $2590.99, and outgoing monies - $ 821.94. New balance as of 4/25/01 is $ 3285.32. Also, Liz has filed the Articles of Dissolution for AMDA in CO, and waiting reply.
2. Mary reports newsletter is at the printers and should have it middle of next week. Mary needs help from all with articles and "Did you know?" blurbs for newsletter. Steve suggests Regional Directors call members to get some articles as well.
3. Steve reports that FAMA has donated a 1/3 page horizontal space in 4-color print for 3 months. After 3 free months, we will get ad space at a "greatly reduced rate" - yet to be determined. Deadline for ad in July issue of FAMA is May 15. Steve also contacted Tropical Fish Hobbyist and got same commitment from them; however, they want to see ad first. Steve will also contact Aquarium Fish magazine regarding AMDA advertising. Steve has been working with Shelby on the ad copy. The quote is $40/hr and Randy asks for a vote of approval; all vote yes. Steve is going to come up with some verbiage to attract new members, as well as peak the interest of hobbyists in general. If anyone has any input here, it would be greatly appreciated. Please contact Steve Ruddy with info. Mary suggests ads in some of the retailer publications. Liz states she subscribes to PMS, and it is a monthly publication. 
4. Randy reports that we have a couple of potential nominees for the open directors position. Steve will interview all candidates first. BOD will meet Steve's prospective candidates on mIRC.
5. Rick had to miss meeting, but spoke with Randy on joint meeting with MASNA.  Proposed meeting to be May 9, 2001 at 9:00 p.m. EST/ 6:00 p.m. PST.

   Randy also spoke with Rick on Skills Test. Rick suggests we keep the existing test and update it. Steve agrees and suggests we start working on the Level 2 evaluation.  Mike suggests we post questions for Level 2 on BOD message board. On AMDA's membership packages, Randy states that Rick has reviewed the new skills certificate, which WG has been working on with Shelby. WG will enlist Shelby to post the new certificate for the BOD's review.

   Mary asks about membership certificates and Randy states he has 1500 of them already paid for. All agreed to also include a MAC brochure in AMDA membership packet.  Liz agrees to send out new member packets as she receives dues. Mike offers IMA, WRI, and CORL brochures too. Mary also has IMA brochures but states we should check with them before we include in membership packet.

6. Randy states he will send out revised SOP's for Platinum Program next week on message board for BOD review.
7. Direction AMDA will go. All present (a majority), voted to go with the "Platinum Program."
8. Open Discussion Items:
   1. Steve proposed we start our own AMDA full membership message board, as website manager proposed months ago and Mary offered to help with just recently. All agreed and Toni committed to getting the email list to Mary next day. Liz will make sure Mary has each new member email for the message board.
   2. Randy asks for approval to pay Shelby $ 40/hour to do our design and graphic work; she will still do occasional pro bono work as she can. All voted to pay Shelby for her work on certificates and magazine ad.
   3. Randy also states he would like to see us send out 3 notices for non-payment of dues, then put them into an "unreachable" file. One month after the third notice, website manager will be notified to remove them from website membership list.
   4. Mary reports that we will not have a booth inside the main exhibitors hall at MACNA XIII; we will share table at the entrance of exhibitor room with other non-profits.

Meeting adjourned at 11:30 pm. EST.  Next meeting "Joint AMDA/MASNA Meeting" -- Monday, May 7.

Monday,  07 May 2001

1. Ranking hobbyists by level of experience and skill...need some good hobbyists to help form a committee to work on a test to be given to hobbyists to ascertain their level of experience and knowledge. Possible level ranks might include novice, intermediate level hobbyist, professional level hobbyist and advanced professional hobbyists (and of course we could also include the super guru hobbyists such as Julian and Charles who are always speaking at the various conferences...just joking)
2. How can AMDA support MASNA? One idea already suggested would be to hand out MASNA brochures at AMDA stores.
3. AMDA ad in MACNA program...this pamphlet gets taken home by hundreds of hobbyists and kept as a reference by many. 
4. Aquarium Trade Show sponsored by AMDA and MASNA...this was suggested by Rick last fall in Ft Lauderdale. This concept would need some financial backing and a lot of initial effort and advertising if it is to fly. Is it something we want to consider?
5. Recruiting hobbyist help for Platinum Program. Reefs.org and reefs.central are two good groups that may really help out. Want to include visible MASNA support as well, as this will be a very important program that will most likely be unveiled in public at MACNA this August.
6. What do the hobbyists want the stores to do for them? How can the AMDA stores help the average hobbyist? Nancy has offered us space in the MASNA Newsletter for us to put together a questionnaire to the hobbyists on this subject.
7. In light of the recent publicity about and pending legislation on Caleurpa taxifolia, can AMDA and MASNA issue a joint communiqué on the issue and show support for the petition Mary speaks of in her recent e-mails to the AMDA BOD? We need to be very proactive on this one.
8. Ideas for MACNA conference. Poster board displays, talks, etc. I think that if we are ready by the conference, I would like us to unveil the platinum program at our annual meeting.
9. Open discussion with any remaining time.

Minutes:

Meeting called to order at 9:00 p.m. EST.  Randy begins with AMDA's agenda points.

1. He suggests we form a sub-committee to assemble dedicated hobbyists to organize the ranking
   of hobbyists by skill level and experience. Dennis G. asks what the purpose of this would be. Randy explains:
   1. This program would make the hobbyists feel their input has meaning and they would have goals to shoot for.
   2. This would help MASNA assess their members expertise.
   3. It would help AMDA select Platinum Program staff.
   4. It could also be a great recruiting tool for MASNA.

   Nancy S. states that MASNA welcomes all hobbyists, no matter what their skill level. Randy explains this isn't meant as a screening device, simply as a way to understand how much each individual knows. Nancy suggests finding an expert to head up the committee and find it's own volunteers. Rick states that by encouraging education certification at the store level, MASNA can build awareness. Nancy states her previous offer for MASNA to help publicize this, but is not sure they are all in favor of MASNA "sponsoring" this. She does not want MASNA to intimidate newcomers; as they are the backbone of our hobby. Dennis asks if it could be optional for MASNA members. Randy states the it would be optional and is not meant to intimidate anyone. Nancy asks that we table this to discuss within our groups.

2. Randy states that AMDA could support MASNA by distributing brochures from our stores. Nancy asks for help promoting MACNA. Mary states that there is a MACNA ad in the upcoming AMDA newsletter. Rick asks about MASNA posters to display in our stores. Nancy states that brochures have been mailed out to all AMDA shops, and asks Connie to send MASNA poster and flyer files. Liz suggests we could also send MASNA flyers with our newsletters and/or new membership packets.
3. Randy asks for approval to advertise in the MACNA program. All AMDA BOD approve with details to be worked out at a later date.
4. Rick suggests AMDA work with MASNA on an agenda geared toward the marine retailer; including lectures on shipping and receiving marinelife, merchandising, etc. Nancy asks if Marine Ornamentals might fill this need.  Rick replies that not many retailers attend that conference. Nancy then suggests having a private workshop at MACNA to test the theory.  She also suggests AMDA book the hotel an extra day for some sort of retailer's show.
5. Mary informs us she has been working the Caulerpa problem in CA. She has been in contact with the primary players, and has posted information on her website:  www.reefsource.com. She will be speaking at 2 local hobby clubs, and has also started a petition drive. She wants to promote this heavily, and would like to get at least 500 signatures from retailers and hobbyists across the country. Mary feels this problem could be resolved by August, but if not, she would MASNA to provide a forum for her at MACNA. Nancy offers to post the petition on their website and put it in their newsletter. Nancy also suggests posting a notice with URL on Reef Central and reefs.org. Tim asks if MASNA would encourage supporting dealers to join AMDA; and states those hobbyist supported dealers are who AMDA is looking for. More discussion on an extra day at MACNA for AMDA. Possibly bill it as a training seminar/workshop. This will be researched for MACNA 2002 in Dallas.
6. Randy asks MASNA BOD what hobbyists want from stores. Nancy and Dennis reply they want healthy livestock at good prices, educated personnel, good information about each species. Randy states that our newly completed skills assessment testing will help stores move ahead in terms of education. He also explains that AMDA plans to continue with a higher skills test to encourage further education. Discussion regarding hobbyists shopping for the lowest prices on livestock, and learning that is not always the best value. Randy suggests using reefs.org to call for volunteers in helping our organizations accomplish our goals. Nancy states MASNA may use their message board to get more non-profits to participate. Mike suggests both AMDA and MASNA hold open forums with hobbyists.

Randy states this historical meeting has been very productive, and thanks all for participating. Meeting adjourned at 11:32 p.m. EST.

Monday,  21 May 2001

1. Vote on accepting minutes from May 7 meeting (Joint AMDA-MASNA meeting with platinum program comments removed due to proprietary considerations)
2. Liz Harris to review budget (all monies that arrived since last regular  meeting, all expenditures, net amount in account, etc) and to go over status of de-incorporating in Colorado
3. AMDA update on Caulerpa toxifolia issue from Mary (AMDA Letter approved?)
4. Newsletter needs and update from Mary...keep articles and did you know blurbs coming
5. AMDA position in industry...we will encompass industry as a whole. Randy will begin letter on recruitment to go out w brochures (will post letter when done for comments). Comments in general?
6. Nominees for Judy's position. We have put out several requests for nominees and we need to vote now on the nominees so we can get the new person on board and so we can update our website.
7. Steve as ad chairperson...update on ad's...FAMA, TFH, Aquarium Fish, Trade Mags, MACNA program.
8. Committee for Ranking Hobbyists...as this will be a long term project and as we will need individuals from hobby group to co-lead, I am just putting this out here to get the ball rolling...I will be a co-chairman on this...does anyone in AMDA BOD want to be on this committee? I will be looking locally for nominees and if any of you have good hobbyists in mind who would be able to help, please let me know.
9. Rick...more ideas and update on AMDA pre-2002 MACNA conference industry workshop.
10. Mike...can you fill us in on your recent accomplishments on your so 
    excellent voyage into the South Pacific...we need to live vicariously through 
    your travels.

Minutes:

Meeting called to order at 9:05 p.m. EST.

1. Secretary is behind with meeting minutes due to computer problems
2. Liz reports $ 610.87 income - $ 209.00 in expenses, and an ending balance of $ 3687.19. Randy states there are unpaid bills for the work Shelby has done, and Mary has an unpaid bill for newsletter expenses. Randy asks about renewals; Liz states more than half have not renewed yet, but she will hit the fundraising trail again with reminders. Randy states we will then start phoning those who still have not renewed. Mary asks if membership packages are ready yet, or are we still waiting on the stickers. Randy states the order for stickers will go out as soon as Shelby approves the proof. Liz asks about the Skills Test copies. Rick replies that he is picking them up from the printers tomorrow. Randy asks if all have seen the new pledge certificate, and states if there are no objections, he will order them. He also states that new members should download the SOP from the website, or get them from their Regional Director. All agree.
3. Randy congratulates Mary on her efforts in petitioning the CA government to specify Caulerpa species that are a threat to California waters, instead of banning the entire genus. Mary replies it isn't over until the senate defeats the bill or the changes are permanent.
4. Randy asks all to work on getting an article and 5 or 6 "did you know" blurbs to Mary for the next newsletter. Deadline for submissions is June 15.
5. Randy states that we are all in agreement that AMDA will move forward to embrace the entire industry, and that we will work with companies to help them reach the levels AMDA members should be at. Discussion about member pledge being used in our ads, and advertising in some trade magazines as well.
6. Randy states that Mary included a call for Regional Director nominees in the latest newsletter and we should give a little time for response All agreed that we will vote on this next BOD meeting.
7. Randy asks for a vote on the ad for MACNA. Ad # 2 won by majority vote. Steve reports that he has sent ad samples to Aquarium Fish Magazine and TFH.
8. Randy asks for volunteers to be on the hobbyist ranking committee. Liz offers to help after she's done with the non-profit status issue.
9. Rick suggests we survey our members and the display vendors at MACNA to assess interest level in having a retailer's seminar before we commit.
10. Mike reports on his trip to the Philippines; he worked on 3 resort projects, 1 government, and 1 NGO project. He stated his main focus was coastal management and developing reef recovery programs.

 Meeting adjourned at 11:17 p.m. EST. Next meeting June 11, 2001. 

Monday,  11  June 2001

1. Approve minutes of 5-21-01 meeting (provided they are up for review by this weekend at latest).
2. Budget review by Liz Harris and update on corporate status by Liz or Randy.
3. Newsletter update by Mary...last call for articles for Mary.
4. Nominees for Judy's position. We have one nominee (Steve Pro) and Steve Ruddy will post any others that get to him through last newsletter call for nominees. We will vote on filling this position at this meeting.
5. Update from Steve and Randy on ads (TFH, Aquarium Fish, trade mags, MACNA ad update, etc.).
6. Platinum Update:  Randy's progress on converting S.O.P into inspection format.
7. MACNA meeting:  We need a title for our open meeting for the MACNA program.  Possible subjects to discuss there are trade show idea, platinum program discussions, and any other subjects suggested by the BOD.
8. Open Discussion Time

Minutes:

Meeting called to order at 9:11 p.m. EST. 

1. Minutes were not available for approval. Secretary will be keel-hauled.
2. Liz reports $ 250.00 income, and $ 272.15 in expenses. Balance on hand - $ 3665.04; with some bills not in yet.
3. Mary informs us that the newsletter will have anew format, similar to MASNA's 8 page booklet. Rick tells his secret for writing newsletter articles; he takes a legal pad everywhere, and writes when he has a spare moment, i.e.; when traveling or at the Mother-in-Law's house. Randy states that each of BOD should be thinking of writing at least 1 or 2 articles this year. Rick suggests a compilation of some of the message board talk. Tim offers to do this. Steve suggests we come up with a brainstorm list of ideas, or topics for articles as he has trouble thinking of what to write. Mary suggests we also do product reviews for the newsletter. She also reminds the Regional Directors to contact their AMDA member manufacturers/wholesalers etc., for coupons for newsletter. Tim asks for status on membership packets and promotions for potential big members; Randy asks that we revisit that topic at open discussion. Liz states they are ready to go when she gets member pledge. Steve reports printer is getting film made, and should be done in a few days. When price quote received, we'll decide on quantity of 500 or 1000.
4. Randy/Steve report no nominations from the newsletter, but we have nomination Steve Pro. Randy asks for any other nominations, and votes for Steve Pro as North Central Director. By unanimous decision, Steve Pro is voted in as North Central Regional Director of AMDA.
5. Steve Ruddy reports that TFH seems to be dragging their feet on giving AMDA "free" ad space as they had initially indicated to match FAMA's offer. Randy states he will contact TFH as well. Randy asks for which trade magazines we should target. Steve R. states that Liz gave him a list of three:  1) Pet Age, 2) Pet Business, 3) Pet Product News. Rick adds Pet Digest. Randy states that we did get the MACNA ad in on time and suggests we reword the AMDA ad for these mags as the MACNA/FAMA ad targeted hobbyists.
6. Randy asks to form a committee for Platinum SOP. Mark and Tim offer to help on this, and Steve R. nominates Steve P. for this committee.
7. Randy states we need a name for our MACNA open meeting. There were suggestions from Liz and Mary, 1) AMDA... Wave of Change, or 2) AMDA - The New Wave. Majority vote is for 1) AMDA...Wave of Change. Randy states that we should invite any Coral Reef Task Force members, and MAC reps to speak/update us, and to offer them our support. Liz suggests we inform/invite them well in advance so they know about our open meeting. Randy will report our meeting title to the MACNA program coordinator.

Meeting adjourned at 11:12 p.m. EDT.  Next meeting - July 2, 2001 9:00 p.m. EDT.

Monday,  02 July 2001

1. Approve minutes of June 11 meeting (provided they are posted by Mark to Toni before the meeting (Mark, Me thinks you are now down by two meetings worth of minutes, so you have your work cut out for you.)
2. Budget review by Liz Harris and update (if any) on re-incorporation in FL (I called the lawyer again on Friday and left another message for him to have his Florida lawyer get up w Liz (who is patiently waiting to file)).
3. Update on MAC program by Randy (Mary let us know her concerns about the 1% survival certification problem and I did get up w Dave Vossler and he did update me and calm my nerves, so I will pass that info on to you...we also usually cover the newsletter here, so if any of you have new contributions you want to offer, speak up here (Mary won't be at meeting but will get minutes later)).
4. Update from Steve R. and Randy on ads (I do hope that Steve got up w at least one of the commercial mags...he told me last week he would get on that...my suggestion if he didn't...call at least one of them on Monday)
5. Platinum update by Randy and Steve and Mark (this is where I need to get in gear)
6. NY Ban and input from everyone who wrote or called...PLEASE, if you haven't already checked out Mary's web site (www.reefsource.com), Please do so and do at least one of these tasks (preferably, call or write at least one of the authors of the bill)
7. MACNA meeting...updates
8. Open Discussion Time

Minutes:

1. Minutes from last meeting approved.
2. Liz reports $ 100.00 income, $ 1662.32 in expenses, and $ 2102.72 balance on hand as of 6/22/01. Liz has provided Randy with a list of members in arrears, and Randy has begun to make phone calls to collect dues. Randy also informs us that we are still waiting to hear from our lawyer.
3. Randy asks that we postpone this discussion until MAC rep, Mary Middlebrook returns.
4. Steve Ruddy has contacted 3 trade magazines for potential advertising:
   1. Pet Age: The California sales rep said he would like to help AMDA, but he must check with the publisher to find out if they are willing to do any "comp" work for non-profits. The rep will get back with Steve in a day or two.
   2. Pet Business: left a detailed message on voicemail, but have not had response as of yet.
   3. Pet Product News: Steve spoke with a rep in depth today; they do not have a policy on "helping out" non-profits, but will also propose it to their publisher. They are sending us their media package to review their advertising prices. The rep did say that if they donate ad space in the beginning, they do NOT negotiate any discounts -- period.  
      
      Steve will, in the meantime, review our ad verbiage, and revise it for our review, for use in one of these trade mags. Randy informs us that we did get the MACNA ad, and the TFH ad submitted in time for next issue.
5. Randy reports that he and Steve Pro. have been exchanging ideas on the Platinum Program. Mark has offered to help out with this project.
6. Steve Pro reports that he has made several phone calls to research information on the New York legislation and will update us next meeting. Rick suggests AMDA make an "official" statement on this issue. Randy reports that he has phoned both authors of the legislation, and the Assemblyman. He hopes to speak with them on Thursday. Randy will also write a letter on behalf of AMDA, and post the draft for members' review later this week. Randy also asks all to phone, write, or email the NY legislature, see www.reefsource.com, and state that you would like the wording revised on this bill. 7) Randy states that he would like to get the USCRTF and MAC people to attend our open meeting at MACNA. He will contact them soon and try to set that up.
7. Open Discussion:
   1. Liz states that she has received the member pledge, and skills test certificates. She says they look great!
   2. Liz also informs us that our domain name is up for renewal. Liz plans to renew our current domain name: amdareef.com, and also reserve amdareef.org for when we get legit with our non-profit status. She will update us as she receives information.
   3. Rick suggests that we post names of those who pass skills test on the web site. Randy adds that we will, provided they are current with their membership dues.  Discussion on skills pins, patches, etc. Rick suggests we get name tags (for store use), with the AMDA and skills certification logo.
   4. Rick asks for a skills test meeting next week, Monday, July 9, 2001; 9:00 p.m. EST.

Next AMDA BOD meeting Monday July 23, 2001, 9:00 p.m. EST.  Meeting adjourned at 10:50 p.m. EST.

Monday,  23 July 2001

1. Approve minutes from 7-2-01 meeting
2. Liz and budget report
3. Ad update by Steve R and Randy
4. Newsletter update by Mary
5. Platinum Program Update by Randy and committee members
6. NY Pet Ban Update --  see draft letter for review under Randy's heading in Discussion Topic Archive
7. MACNA update...meeting times, MAC and USCRTF participation, etc.
8. Open Discussion

Minutes:

Meeting called to order at 9:11 p.m. EST.

1. Previous meeting minutes approved.
2. Liz reports $ 650.00 income, and $ 510.51 paid out, leaving a balance of $2242.21. Randy states he will make phone calls to members in arrears. Liz states that membership packets have been sent out and asks for critiques. Tim suggests that we offer free coupon ads for the next newsletter issue then start charging for them. Randy states we should keep them free for incentive now, and charge if they start to become popular. Tim states he has contacted ORA regarding this subject. WG asks for list of companies who are delinquent dues, so she can remove them from member list on website. These will be an "inactive" list on BOD private website.
3. Mark reports we've received an update form for Pet Age for our free listing. He will send a copy to anyone interested in reviewing it. Randy reports having talked with Lori Cowper and news editor, Brian Hutchins, from Pet Product News. They will offer AMDA only a small discount for advertising; and their prices are high. Mr. Hutchins says however, they may be interested in doing a story on MAC and AMDA, and our goals. Liz states she is writing an article about how members can help us out; to give them ideas. She asks that directors follow up with phone calls to get feedback on the membership packets and other AMDA benefits.
4. Mary states that she needs help from BOD and/or any members with material for newsletter or the next one will be her last. Mark suggests that we list "current" members in our next newsletter. Mary states deadline for next newsletter is Sept. 15. Discussion on meeting times and dates for AMDA BOD, and AMDA open meeting at MACNA. Randy will check with Dennis from MASNA and report back.
5. Randy states he and Steve Pro are working to find sources to back up our SOP inspection points. Steve has suggested we possibly use Martin Moe's work for reference of water quality parameters. Mike has suggested that we look at some of the aquaculture tables for crowding specs. Randy states that we are basically looking to come up with a good, comprehensive, 100 point inspection program for stores. Randy asks Mark to help in finding good references to plug into the inspection format. Randy also states that we should open the discussion up at our open meeting at MACNA, to get our members feedback. Randy hopes to get MAC and USCRTF reps to attend our meeting. Mary will check w/Paul @ MAC, and Randy will call Roberta Chew and Barbara Best @ USCRTF. Discussion on broadening the type of members for AMDA; Randy suggests accepting anyone remotely connected with marine animals, hobbyists, environmentalists, etc. We may create an "associate" level.
6. Randy asks for comment on his letter to the two NY legislators regarding the pet ban bill. All present approve the letter, and Randy asks Toni to type it up and send to him for signature.
7. MACNA update. Randy will check into a hospitality suite for AMDA.
8. Open Discussion topics:

   Steve R. reports on pin prices from the Pin Gallery:

   • 300 @ $1.95 ea. = $ 585.00
   • epoxy protection coating + $90.00
   • Additional color run + $ 75.00
   • + $72.00 for imprint color
   • Total $ 822.00, plus shipping.

   Liz suggests checking with company that does Kiwanis pins, as she has had hers 10 years; and still looks good.

   Randy reports he is still trying to get up with our pro bono lawyer; he will work on his secretary.

Next BOD meeting : Monday August 13, 2001 9:00 p.m. EST. Meeting adjourned at 11:25 p.m.

Monday,  13 August 2001

1. Approve minutes from 7-23-01 meeting.
2. Treasurers report.
3. MACNA BOD meeting...now set for Saturday at noon and Nancy did get us a big room. I will get the pizza and soda and we will have a working lunch; any other MACNA topics.
4. Platinum issues...update on our two guest speakers and issues to go over.
5. Michael's salt article...can we do it if he allows us to edit and we can look for a lofty rebuttal in a further issue?
6. AMDA Associate donations:...for ex-store owners, hobbyists and any others who have background, knowledge of this industry and/or support our mission and goals; discussion of donation level.
7. Open Forum.

Minutes:

Meeting called to order at 9:03 p.m. EST.

1. July 23 meeting minutes approved.

2. Liz reports income of $ 337.50, expenses of $1051.57, and a balance of $1528.14.  Liz states we need to resolve our non-profit status, and she will research the paperwork from her local reef club. Randy states he will contact our lawyer again.

3. Randy asks how many BOD members will be attending our annual meeting at MACNA, Saturday at noon. 7 directors stated they be present. Randy states that Tom Praster of the USCRTF will give us a 10 to 15 minute update on what the task force is up to. Next, Paul Holthus of MAC will give us a 10 to 15 minute update on their status.

4. Randy will unveil our "Platinum Program" to the general membership during our meeting at MACNA, and show how it will work with the USCRTF and MAC goals to conserve coral reefs. Randy states he will post a draft for BOD review prior to the meeting. Pet Product News will send a reporter to our meeting for a follow-up article. Steve Pro shares his idea to recruit a water test kit manufacturer to provide test kits to be used as standard "Platinum" equipment. Much discussion on how to decide which kits to use. Steven Pro will contact Hach and LaMotte regarding test kit donations.

5. Majority agree that Michael Del Prete be allowed to post his "article." Liz suggests the long article be printed in newsletter on installments basis.

6. Randy asks for input on creating an "associate member" level with a $30.00 annual fee.  Steve Ruddy suggests hobbyists, non-dealers, etc. can donate to AMDA and be acknowledged for that on our website and newsletter, but that they do not qualify for, nor should they be listed as members.  Majority votes that we accept a $30 minimum donation for "Associate" status.

7.  Open forum:

   1. Mary officially resigns her duties as AMDA newsletter editor, and has an employee of Mike's lined up as a replacement. Mary states she will work with new editor on 4th quarter edition to prepare new editor for next year.

   2. Liz reports AMDA has been asked to speak at a reef club in Atlanta. She suggests we consider making a video for such requests and further promotion. Mary offers to speak on the chain of custody. Mike King and Steve Pro offer to bring a video camera to MACNA document and perhaps start our AMDA promotional video.

Next regular meeting (after special meeting to be held at MACNA) set for September 10, 2001, 9:00 p.m. EST.  Meeting adjourned at 11:21 EST. 

Saturday,  18 August 2001 -- 12:00 noon Eastern

AMDA Annual Board Meeting at MACNA XIII, Baltimore MD.

Minutes:

Rick Oellers thanks everyone for coming and briefs the membership on AMDA's status over these past few years. He then introduced the new president, Randy Goodlet. Randy talks of the direction AMDA is taking and how the new board and membership will encourage the growth of AMDA. He then describes the new split level membership to implemented; a "basic" level membership, and a "platinum" level. He states that the program will be unveiled later that afternoon. Randy then reviews the financial status, (see financial report). He discusses expenditures for website improvements, new brochure, corporate re-organization, etc. Randy points out that although we are spending as quickly as we receive income, our income however, continues to grow with many new members having joined this year. He also apologizes for some members not getting newsletters or even replies from AMDA in 1999. Randy then introduces new secretary, Mark Schreffler.

Mark gives the annual report on AMDA's activities in 2001:

AMDA announced it's newly elected Board of Directors in January 2001. There Board and it's Committees have met frequently since then, often 2 or 3 times per month. Board members usually spend 2 or more hours meeting to discuss current issues and future plans. AMDA has been fortunate to have support from so many quality people; however, there is much to do, and much more help and involvement needed. Following are the highlights of what AMDA has accomplished this year:

• Toni McWilliams volunteers as website manager in 2000. Toni has completely redesigned the AMDA website, adding many new features that allow AMDA members access to up to date information on the state of the industry. Toni has not only provided very professional website design and management, she normally updates the site within a 24 hour period. It's hard to get this kind of service even when you pay for it. Mary Middlebrook volunteers as newsletter editor in January '01. Mary actively recruits industry professionals as well as AMDA members to write articles that will further our education and awareness in this rapidly changing field. Mary has also recruited manufacturers/suppliers to offer discount coupons in the newsletter to all AMDA members.
• Mary Middlebrook was appointed official MAC representative, and as such, reports on the Marine Aquarium Council's activities and goals. Mary has also been giving presentations on the chain of custody program of the MAC to interested clubs and organizations.
• Rick Oellers, past president, accepted nomination, and is voted in as Northeastern Regional Director. Rick carries and instills in us, the original concepts and goals that AMDA was founded on. Rick continues to contribute regularly to help AMDA achieve it's goals and mission.
• Randolph Goodlet, former vice-president, accepted nomination and is voted in as president of AMDA for the next 2 years. Randy also brings in previous board experience, and has worked patiently to guide and motivate the new members to achieve all we can.
• Liz Harris, newly elected AMDA Treasurer, moved our corporate status, and all banking operations from Colorado to Florida where she resides.
• Communication between AMDA board members was enhanced as Mary Middlebrook set up a new Internet message board. This has allowed convenient and regular discussion on current issues and pending projects AMDA is working on.
• AMDA's first committee formed this year, designed and produced a new brochure to inform and promote membership. Other committee work produced a newly designed logo and advertising materials to be used in future promotions. New membership, and skills evaluation certificates, as well as window decals were created early this year.
• Regional Directors began contacting members to introduce themselves, urge old members to rejoin, and discuss concerns and suggestions.  A membership package committee was also formed to generate new incentives for potential members.
• AMDA board members prepared for WMC 2001 by recruiting manufacturers to donate products to raffle and worked a booth at the conference representing AMDA.
• Randy Goodlet and V.P., Mike King attended and reported on the meeting of the USCRTF February 28, this year. Randy obtained a time slot and presented a letter on behalf of AMDA to the Task Force.
• Steve Ruddy contacted several trade magazines regarding advertising for AMDA. He obtained a donation form FAMA for a free 1/3 page, 4 color add to run for 3 months. Steve has continued to pursue other magazines to secure advertising for AMDA.
• Pet Product News has interviewed president Randy Goodlet, and will report on AMDA and our goals for the future.
• AMDA Regional Director Judy Shaner resigned in April of this year due to personal reasons. Steven Pro, of Pittsburgh PA, was nominated 
• and has been appointed by the board as new director for the North Central Region. Steven has a lot of experience in the retail store, and aquarium service business; and also serves as president of the Pittsburgh Marine Aquarium Society. Steven has jumped in, and hit the ground running as a member of the AMDA board.
• AMDA and MASNA meet in May 2001 to brainstorm and discuss ways in which we can work together to achieve our collective goals.  Together, these groups interact with many professionals and hobbyist alike, increasing awareness of current issues and knowledge significantly.
• AMDA forms new committee to update current Skills Evaluation, and work to develop a "Level 2" for the program. This program is a valuable learning tool that will work toward continuing education on the retail level.
• AMDA recently came to the aid of Mary Middlebrook and her crusade to affect change in some California legislation that would have banned importation of ANY species of Caulerpa. AMDA stores obtained signatures for a petition asking the California legislators to reword the bill to contain only species that were problematic in California waters. Mary was the driving force and catalyst that turned the legislation around.
• Government continued to be a threat to our hobby as New York also recently drafted legislation that may have seriously impacted our hobby. In effort to eliminate dangerous animal ownership within the state, extremely vague wording left aquarium animals out of the "companion animal" list. AMDA responded with a letter urging the legislators involved to include aquarium fish and corals in the companion animal category.
• Finally, here a MACNA XIII, AMDA will unveil a program we've been working on for months now. This program, although still a "work in progress", will allow our members to step up to the plate and be held accountable for meeting or exceeding the AMDA Standards of Practice. Initially, a small number of stores will work with us in a pilot run of the program, and, once the bugs are worked out, we should be ready for any and all members to apply later this year.

Randy then introduces MAC Representative and newsletter editor, Mary Middlebrook. Mary explains how she works as a board member of MAC and keeps AMDA members informed. She then tells how she has worked as newsletter editor and had actually resigned because of the lack of help with it. Rick Oellers however, convinced her to stay on as editor, and offered to help with acquisition of articles and other newsletter materials. She encourages all members to share their experience with others by writing an article or sending in a "did you know" blurb. to help improve our industry. She then talks about the AMDA member message board that she set up for us. She encourages AMDA members to use this message board to exchange ideas, ask questions, and share with others. Mary then tells of her new business relationship with a native Fijian collector. She offers AMDA members a co-op type purchase plan to buy Fiji livestock/rock at reduced prices. Members asked many questions regarding this co-op idea. Basically, AMDA members would receive additional discounts off regular prices on livestock/rock, while supporting native collectors better.

Discussion on livestock mail-order and AMDA "platinum" and MAC certification.  Randy then asks Rick Oellers, Skills Evaluation Committee chair, to update members on this project. Rick describes the challenges and depth of creating the skills evaluation in it's early stages. Teresa Herndon, AMDA member, who helped in those early stages, explains how a program of this sort must be reliable and valid. The evaluation went through many reviews and changes by a university and many industry professionals. Rick explains the importance of this program as a learning tool to improve our industry. He also states that the new committee plans to offer a nametag/pin to display certification, and update the evaluation.

Paul Holthus asks to introduce David Voesselor and briefly explains his role within MAC. Paul also explains that AMDA is an important factor and will compliment MAC in it's efforts with the retail sector. One AMDA member asks who the Board Members are? Randy replies by asking the members to check out the AMDA website to stay up to date with the our efforts, and Rick directs the members to the "Meet the Board" section of the site. Rick also encourages all to contact their regional directors or officers with any questions or concerns.

Monday,  10 September 2001

1. Roll call.
2. Approve minutes from 8-13-01 meeting and MACNA meeting (if available -- may have been posted on AMDA Members message board)
3. Treasurers report:  budget; non-profit filing status in Florida; Lawyer update
4. Platinum Proposal Inspection points...go over...best if you guys get your 
   comments in before meeting so we don't have to spend half of meeting on this
5. Platinum schedule and unveiling on amdamembers message board
6. Consider Mikes proposal for change in Bylaws and, again, it would be good  if people could weigh in before this on this issue...Mike may want to repost his proposed changes
7. Bakker show update:  should we put some money into a booth if Mary is going to be there (she suggested that if AMDA helps with, say $200.00 to 300.00, she could cover the rest of the $1,500.00 fee). This would be good coverage and if we could sign up some new members, it might pay for itself and then some.  Mark may help man it. Is Steve Pro going? Give input.
8. Ornamental Trade show in Florida:  Mary and maybe others will be at this show in  November...we need to begin to discuss that as well.
9. Advertising...do we keep on keeping on
10. Direct mailing campaign...this could be more productive than advertising 
    and if we had some items like brochure, newsletter, and maybe PPN news report on platinum program, this could be very productive. Will try and draft a cover letter (for mailing campaign) for us to kick around by end of week.
11. Newsletter update (Mary)
12. Mary's new coop program (for board members that were not at MACNA meeting and should we have something in newsletter about it or on amdamembers message board?
13. Open forum

Minutes:

1. BOD members present: Randy, Mike, Tim, Jim, Mark, Rick, Steven Pro, Liz, and Mary.
2. August 13 meeting minutes approved w/exception that next meeting announcement be changed to next meeting at MACNA XIII, August 18 at 12:00 p.m.
3. Liz reports income of $550, and $ 967.34 paid out, leaving a balance of $ 1110.80.
4. Discussion on Platinum program points.
5. After much talk on this, motion was made to table this project for committee. Randy, Mike, Mark, and Steve P. will meet next week.
6. Motion made to change by-laws per Mike King's proposed amendment. Motion passed.
7. Motion made to spend $ 300 for AMDA to share a $1500 booth w/MSI at the Bakker Show. Motion passed.
8. Motion made to repeat table/booth share time w/MSI at Marine Ornamentals 01'. Motion passed with details TBA.
9. Randy asks for a vote to continue with advertising at the discounted rates offered. Majority vote yes.
10. Randy offers to finance first 100 direct mailings for member recruitment. Randy also asks for a vote to allow Marc Weiss to mention AMDA in his monthly column. All vote yes.
11. Mary states she has enough articles for upcoming newsletter, but needs "did you know" blurbs.
12. Mary asks to postpone this topic until next meeting.

Next meeting:  Monday, October 8th at 9:00 p.m. EDT.

Monday,  08 October 2001

1. Roll call:  
2. Approve minutes from 9-10-01 meeting.
3. Treasurer's report from Liz
4. Newsletter issues
5. Bakker and Marine Ornamentals issues
6. Platinum Program...which direction and what form will it take
7. Open Forum

Minutes:

Meeting called to order at 9:08pm EST.

1. Roll call:  Board Members present: Mike King, Liz Harris, Steve Ruddy, Randy Goodlet, Mary Middlebrook, Rick Oellers, Steve Pro, Tim Cummins, and Mark Schreffler (late).
2. Minutes:  All approve minutes from last meeting.
3. Treasurer's report:  Liz reports $ 0 income, $48.09 in expenses, and a balance of $ 1062.71. Liz also reports we were late to cancel FAMA ad for November and we'll have to pay approximately $169 for the ad. We have canceled the ad for December. Discussion on incorporating in Delaware and the need to obtain 501C status. AMDA lawyer not present at this time.
4. Newsletter:  Mary states that the newsletter is done and we're waiting for funds to print and problems with webserver to be resolved. Mary also suggests AMDA switch to her webserver as she never has problems, and it's only $99 per year.
5. Fund raising status:  Randy states we need to raise to money as we also need to cover costs for Marine Ornamental '01.
6. Platinum program:  Randy proposes we table the Platinum program for now and work to help MAC get it's program up and running. This will allow AMDA some time to raise some money. All present approve.  

   David Vosseler arrives at the meeting.  David is Certification Coordinator for the MAC. Randy states that we will push for AMDA stores to become MAC certified. This will allow AMDA some exposure and advertising. Dave states he is willing to do whatever it takes to help AMDA. He also states that MAC would be willing to promote AMDA. He would also assist AMDA in writing proposals for funding.  Dave states that the MAC would also be a willing partner on proposals that required our partnership. MAC needs to get many retailers certified as soon as possible. Dave feels that increasing AMDA membership would be a great way to do this.

7. Open Forum:  Steve Ruddy states that he is concerned about letting our monthly ad in FAMA expire. He asks how we will remain visible? Randy points out that we haven't the funds to continue the ad right now and we must prioritize our expenditures. 

Next meeting set for October 29, 2001, 9:00 p.m. EDT.  Meeting adjourned at 11:14 pm EST.

Monday,  29 October 2001

1. Roll call.
2. Approve minutes from 10-08-01 meeting.
3. Treasurers report:  Liz to fill us in on what the balance is and what has come in AND regional directors to fill us in on whether or not they got up with the stores that called in recently about AMDA...remember that list that Liz sent out? Hopefully, you all have done your part and called them and asked them to join.
4. Newsletter...I realize this is on hold till the rest of the money to pay for it is in, but are there any new articles or items that have come in for next issue?
5. MAC:  Let's put our thinking caps on as to how best to help them bring in stores to get MAC certified and how to get our members to do so.
6. AMDA funding:  Ideas on how to raise more revenue...call corporations for sponsors, send out mailings (I have volunteered for this and am awaiting Mary's list of Bakker attendees (at least I thought that was the list she was to send me), calling members in arrears.  I have called some and will continue on this, visiting stores in your area to drum up new members, look into grants (Dave has said he may be able to help here), advertising (MAC may also help out here), etc.
7. Ideas recently bandied about on how we can offer our members more items or programs...Mary mentioned a couple right after her return from Bakker and Mike was mentioned and I asked him if his idea was doable and hopefully he can elaborate for us on this.
8. Web Site issue...lets look at options and kick this around so we can resolve this problem...we need a new server...question is which one? Toni should take the lead on this one, as she will have to deal with whichever company we go with.
9. Open forum

Minutes:

Meeting called to order at 9:31 p.m. EDT.

1. Roll call:  BOD members present: Randy, Liz, Steve Ruddy, Mary, Mike, Rick, Steven Pro.
2. Minutes:  Minutes from last meeting not available for approval; Secretary struggling with computer problems.
3. Treasurer's report:  Liz reports income of $ 150.00, expenses of $ 527.71, and a balance of $ 685.00 as of 10/29/01. Randy states that we still need more funds for the newsletter printing, and asks how many of the regional directors present called the members from the list Liz sent out.  Steven Pro states he has called both of his members. Rick states he has no phone number for his member, but he will write a letter.
4. Newsletter:  Nothing new to report.
5. MAC:  Randy reports on a conversation with Dave Vossellor of MAC. Dave suggests that we put together a letter of support for the MAC program. It would say we encourage our members to join the MAC certification program and list the benefits. Randy will start the letter, and then kick it around the AMDA BOD before we have Dave review it. Mike asks for information involving retail stores and what MAC expects from them. Randy also states that he asked Dave if he could attend a special AMDA BOD meeting to go over the MAC program with us; Dave agreed to do that. Dave states that Peter Scott, also with MAC, will attend as well.  Randy asks for a vote to make a portion of our next BOD meeting available for Dave and Peter to go over the MAC certification program. All present vote yes.
6. AMDA fundraising. Randy states he is calling members in arrears. Randy also states that MAC may include AMDA in some advertising, and could help us out with some grant writing if we come on with strong support of their program. Randy asks regional directors to call on local stores to recruit some new members.
7. Member incentives:  Randy asks Mike about the labeling system he is working on. Mike explains that he is working on an Ornamental Marine Species Data Sheet. It will be a CD for stores to use. Randy asks for volunteers to serve on a "benefits" committee for putting together some ideas for AMDA members. Rick states that AMDA member Karen at Island Aquarium Service expressed interest in this area. Liz points out that there was another member who was investigating health insurance options.  Mike volunteers to serve on this committee. 
8. Website:  Steve reports that Toni McWilliams, our webgoddess, has decided that she would has chosen to go with Sonic as our new web host, and she did get a majority vote to do so.  AMDA's website will be switched to this new service as soon as possible, in order to alleviate the problems and unreliability currently being experienced with Interliant, the current service provider.
9. Open Forum:
   1. Mary states that she is ready to start with the AMDA co-op program she has mentioned in the past. Initially, it will be just live rock. AMDA members will have to order a minimum, (collectively), of 80 boxes of rock. The price will be $1.69/lb. Randy asks Mary to write a description of the program to be reviewed by the board and then be posted on the AMDA message board.
   2. Liz then states that we need to inform members of the increase in membership dues. Randy agrees, and asks that we post a notification on the members message board and follow it up with a phone call to each member by their regional director.

Next meeting set for Tuesday, December 4, 2001 at 9:00 pm EDT.   Meeting adjourned at 11:10 pm EDT.  

Tuesday, 04 December 2001

1. Roll call.
2. Approve minutes from 10-08-01 & 10-29-01 meetings.
3. Treasurers report.
4. Newsletter:  Do we have any nominations for a new editor?
5. MAC:  Randy will try and get up w Dave Vossler and see if they can still make part of our meeting to go over MAC certification
6. Fundraising: Randy will get the direct mail drive rolling in December (and a pox on the anthrax threat), and will also complete calls for those in arrears. Does anyone else have any fundraising ideas?
7. Benefits committee:  Did we ever get a benefits committee off the ground? Mike King to comment.
8. Website update:  Webgoddess will give us a report on our new service provider and cost program.
9. Co-op program update from Mary:  How is the Fiji Rock program going?
10. Open forum.

Minutes:

Meeting called to order at approximately 9:40 p.m. EDT.  

1. Roll call:  BOD members present: Mary, Mark, Liz, Steve Ruddy, Jim, and Randy.  Rick Oellers had motioned to postpone this meeting earlier this week, and with only 6 board members present, Randy motions to have a short meeting on those subjects involving reports by the board members who were present, and to reconvene next week to address the balance of the agenda items not covered during this meeting. All present vote yes.
2. Minutes:  Randy asks for approval of minutes from from 10-08-01 and 10-29-01. All present approve minutes.
3. Treasurer's report:  Liz reports $685.00 balance as of 10/29/01, $135 income, $73.92 in expenses, and a new balance of $746.08. Randy states we still need more funds to get the last quarter newsletter out.
4. Newsletter: Randy asks if there are any nominations for newsletter editor. Mary reminds us that Mike King had somebody interested in the job. Randy will check with Mike when he returns from overseas. Randy asks Mary if there are enough articles for another newsletter issue; Mary replies there are none. We need articles for the next newsletter! Randy asks how many have read the article that Dana Riddle wrote for the Fall issue. Steve Ruddy asks Mary if she could write an article about the MAC program for the newsletter; she said she will.  Toni asks Mary to compose a request for a new newsletter editor to be posted on the AMDA members message board; Mary agrees to do that.
5. MAC:  roll to next week.
6. AMDA fundraising; member incentives. roll to next week
7. Website:  Toni, our web goddess, reports she has found a new webserver for us. They are COMPCWEB, or Compassionate PC Web Hosting. Their "basic" package suits our needs at present and the cost is only $ 5.95 per month.  We also have the benefit of using personalized email addresses for the board members; example: firstname.lastname@amdareef.com.  Randy asks for a vote on agreement to use the new server; all vote yes.
8. Open Forum:
   1. Some discussion on our non-profit status: Steve Ruddy and Mary state this should be a top priority. Randy states that he will call our lawyer again.

Next meeting set for Monday, December 10, 2001 at 9:00 pm EDT.   Meeting adjourned at 10:25 pm EDT.

Monday, 10 December 2001

1. Roll call.
2. Approve minutes from 12-04-01 meeting.
3. MAC Update, possible attendance by Vossler
4. Direct Mail campaign (brief update and any input or questions
5. Benefits update:  Status of Benefits Committee
6. Website update: Performance of new web server
7. Open forum

Minutes:

1. Roll call:  BOD members present:  Randy, Mike, Liz, Mark, Steve Ruddy, Rick, and Jim.
2. All approve minutes from last meeting. Randy reports that Dave Vosseler, of MAC, will not be present tonight.
3. New Business:  Liz asks Randy to join she and Dave Newman, AMDA's attorney, in a conference call regarding IRS status. Randy offers next morning and confirms receipt of IRS forms and states we need current officers' signatures. Liz reports sending brochure to interested, potential member.  Liz asks that each director, when welcoming new members, make sure to find out how they were referred. This will help determine best advertising. Rick reports he's been asked to be a consultant with Animal Planet Network, and will be filmed along with his rare sky blue lobster at the Science Center where he teaches.
4. Direct Mail campaign:  Randy asks for ideas on fundraising.
5. Benefits Committee:  Randy asks for volunteers to help Mike on Benefits Committee. Liz states she knows of at least two of our members that were interested, and will forward name to Mike.
6. Website Update:  Randy asks for report on new webserver. Toni advises she is pleased with COMPCWEB.
7. Open Forum:
   1. Randy reports that Jim Rhodes volunteers to be our newsletter editor.  Rick will continue in charge of gathering articles.
   2. Steve Ruddy asks for agenda item next meeting. He wants to discuss website to spur new ideas for content. He states we need to keep the site fresh, and a place where our members will want to visit frequently.
   3. Randy suggests we put out request for newsletter articles on members message board.
   4. Liz asks for a letter from "the higher ups" about change in dues. This will accompany her dues notices.
   5. Mike reports that the recent USCRTF meeting went very well. He says Bush has given the CRTF his full support. Next USCRTF meeting in Puerto Rico, May 02'.
   6. Mike asks about work on Platinum Program and MAC, as he will be leaving soon and will have no time to help. Randy states he and Steve will get together with him on that right after the holidays.

Next meeting set for Monday, 14 January 2002, at 9:00 pm EDT.   Meeting adjourned at 10:30 pm EDT.